Position Objective

• Over all objective of this position is to manage the daily operational matters of finance department, Assist capital finance team in donor and financial reporting. Preparing financial reports, Reconciliation of financial reports and updating the BFUs.  Review of partners financial reports and update it in financial systems.  Processing of payments. Management of cash box.  Recording all the financial transactions in SAGA. 

The Finance Officer is responsible for:

Mission 1: Accountancy:

The Finance Officer is responsible for:

• Maintain cash book and bank book for Quetta Office.
• Perform payments as per AAH policies, procedures and formats.
• Check documentation is complete before doing any payment
• Respect the Cash management policy (payment threshold, validation, etc)
• Prepare cash count, bank reconciliations and other documents for the monthly closure
• Coding & stamping of Hard Files after Monthly Closure
• Prepare monthly accountancy soft copy and hard documentation.
• Verify the soft copy of the accountancy with the hard documentation.
• Identify any inappropriate expenditures and report it immediately to Finance Manager.
• Check the cash and bank reconciliations of the field bases; verify with the Saga any discrepancies found should be report to Finance Manager
• Check all open advances; ensure all the advances matches during the month. If it is not matching then it should be justified.
• Ensure all the entries are allocated to the correct financial line, project code and accounting code.
• Ensure all the description match with SAGA standard description document.
• Ensure all HR and logistic costs are allocated as per Cost Coverage Plan (CCP)
• Follow up pending issues with all field bases

Mission 2: Financial Management

• Update PM Tool and BFUs and coordinate with all stakeholder
• Support Program team in forecasting of program activities and payments
• Share Treasury Forecast with capital officer as per Cash management policy.
• Ensure Budget forecast match with treasury forecast and ensure efficient use of funds.
• Evaluate and observe budget consumption & initiating action on major variances noticed.
• Maintained adequate controls over cash & bank management as per AAH Country office guidelines.
• To maintain minimum ending balance at base level and update signatory list.
• Provide financial data to Consortium finance Manager for the financial report.

Mission 3: Audit, Compliance & Checks

• Support the Audits especially during project and mission audit
• Keep the contracts, amendments, tax workings and working files for audit and compliance purposes.
• Ensure accountancy is well archived and hard documents are  on due time, participate to scanning and filing if requested by the Finance Manager
• Provide support during pre-audit and external/internal audit (checking vouchers, providing documentation and information to the auditors, etc)
• Report any issues raised by the auditors to the Finance Manager and the HOD Finance in charge of the audit
• Any other task assigned during audit, reviews and checks

Mission 4: Payroll, Taxation & EOBI

• Review and process base payroll and share complete pack with capital office for salary transfer.
• Update payroll reconciliation, Staff income Tax calculator and quarterly tax reconciliation.
• Submission of withholding taxes on weekly basis, staff income taxes of salary/final settlements on monthly basis.
• Ensure timely Submission of EOBI on monthly basis.
• Ensure compliance with sale tax and other regulatory provisions. 
• Addressing of any notices issued by FBR with the help of tax consultant

Mission 5: Support to Capital Office

• Act as a Focal person for Capital Finance Team and assist them in partners meeting, reviews and coordination with implementing partners.
• Assist in financial reporting and keep track of reporting deadlines and submission.
• Support on need basis, provide answers to the issues raised and report any major issue.
• Ensure good communication flow between the Implementing partners and Capital office.
• Participate in Coordination meeting with IP staff and partner organizations.
• Assist capital finance office in any assigned tasks.

Mission 6: Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies  

• Implement all work related activities with a gender, inclusion and child protection lens
• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability

Specific skills needed to perform the function

•   Master's Degree in relevant field with minimum 04 years of overall experience and 02 years in relevant field in development sector
•   OR
•   Bachelor's degree in relevant field with minimum 06 years overall experience with 04 years in relevant field in development sector
•   Able to analyze and summarize complex technical  and contextual information
•   Fluent in English, reading writing and speaking and/or local language of the program implementation area
•   Excellent computer skills
•   Excellent coordination and interpersonal skills
•   Team management skills
•   Ability to handle stress and pressure

External relationships

•   Banks
•   Tax Authorities

This Job Description may evolve according to the needs of the mission and in view of the ever changing scope of your designation.

• Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation, and the promotion of gender equality and its diversity
• The Pakistan Mission encourages the application of women/men/transgender/ disabled workers.
• Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. 
• It reflects the major policies and its charter through its professionalism and impartiality.
• If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. 
• All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists while respecting the rights of employees and the confidentiality of personal data.

Disclaimer: We are reviewing CVs on a daily basis due to the urgency, and if we find the appropriate number and quality of applicants sooner, the application process may be concluded before the planned deadline.